The Kanban view
One cross-project board for the workspace, with columns you name yourself and a Log column that is completion rather than a label for it.
By ToDidIt Product TeamUpdated
One board for the whole workspace, cutting across every project, with columns you name. It ships seeded with Backlog through to Log, and you rename, add and reorder from there.
Cross-project is the deliberate part. A board per project turns into eight boards nobody keeps current; one board is where the work actually is.
It is completion, not a column named after it. A card in Log is a completed task, so ticking a card's checkbox and dragging it into Log are the same act with two gestures.
It sits collapsed at the right by default, because a board where a third of the width is finished work is a board you stop scanning.
Tip
Completing a card remembers which column it was in. Reopen it and it returns to that stage rather than landing back in Backlog, so finishing something by mistake does not cost you its place.
The seeded columns are a starting point, not the design. Most teams change them once and then leave them alone for months.
Add the stages your work actually goes through.
Open HorizonThe + at the right of the stage columns adds one. Name it after a state the work is in, like In review, rather than a person or a project.
Rename anything that does not fit.
Click the column title, or pick Rename from in its header. Renaming touches nothing but the label: every card stays exactly where it is.
Put them in the order work flows.
Move left and Move right in the same menu. They disappear at the ends rather than sitting there greyed out, so the menu never offers a move that does nothing.
Sort a column when it gets long.
The sort control on a column header reorders its cards by Smart, Priority or Due, and Reset puts them back. It is a one-shot tidy rather than a mode: dragging still works afterwards, and your drag wins.
The column goes and its cards do not. Anything in it falls back to Backlog rather than being deleted, so removing a stage you no longer use is a safe thing to do on a board with work in it.
That is worth knowing before you hesitate over it. Deleting a column here is closer to removing a label than to throwing anything away.
Because it is not really a column. Log is the completed state wearing a column's clothes, so renaming it would leave the board claiming that finishing something puts it in Archive or Shipped when the task is simply complete.
The same goes for moving and deleting it. Every other column is yours to rename, reorder or remove; Log stays where it is, collapsed at the right, and it is the only one the board cannot function without.
Tip
Columns collapse individually, not just Log. A stage you are not working in this week can be folded away to give the ones you are more room.
Between stage columns, only its stage. The task's project, dates, priority and everything else are untouched, because a board column is a stage in your process rather than a property of the work.
A dashed placeholder the height of the card shows exactly where it will land, and the position sticks: the order you leave a column in is the order you come back to.
They answer different questions and you can use both. A phase is workspace-wide and shows as the tab row inside every project, so it describes where a task sits in your process everywhere it appears.
A board column exists only here, on one cross-project board, and is the thing you drag. If you want one vocabulary across every project page, use phases. If you want a wall you push cards along, use the board.
Similar readings
Everything below is in the Happiness Center.
Horizon
The planning container. One set of incomplete tasks, three layouts: Sprint, Calendar and Kanban, switchable in place. Squad and up.
The Sprint view
A rolling fortnight of work, two week-rows of seven days, with an Unscheduled tray for everything that has no date yet.
The Calendar view
A full month of tasks on their due dates, paging anywhere you like, and a day-at-a-time layout on a phone.
Phases
An admin-defined set of stages for the whole workspace, capped at twenty. They become the tab row on every project page.
Multi-select and bulk actions
Select any set of tasks and complete, move, re-date, re-prioritize, delete, or copy them out as Markdown in one go.