Moving tasks
Between projects, in or out of a parent, or into another workspace entirely. Subtasks always come along; the workspace move is the one that leaves things behind.
By ToDidIt Product TeamUpdated
Four different things go by the same word, and they behave differently enough to be worth separating before you pick one.
- To another project, or to Inbox. The task keeps everything else.
- In or out of a parent, which changes what it is nested under rather than where it lives.
- Into another workspace, which is a remap rather than a move, and the only one that drops anything.
- Up or down a list, which is ordering, not moving. See reordering.
Tip
Whatever the route, a task never leaves its subtasks behind. Every move takes the whole subtree with it, so you cannot end up with a parent in one project and its children in another.
Two routes to the same place, depending on whether the task is already open.
From the row: open the three-dot menu and pick Move to project.
Open All Tasksat the right-hand end of a task row opens that task's actions. Nothing is hidden behind a hover, so the same menu is there on touch.
The project picker opens with everything you can write to. Picking Inbox moves it out of its project without deleting anything.
Or open the task and change the Project field.
Same result, and worth using when you are already in the drawer editing other things.
Check the phase afterwards.
Phases are a workspace list, so the label survives the move. If the new project works in different stages, the old phase may no longer make sense on it.
Select the tasks, then Move on the bulk action bar, and pick the destination project. Shift click takes a whole range in one go.
As with completing, the move reaches through the selection: subtasks travel with their parent whether or not you picked them, which is what stops them being orphaned in the old project.
To demote, drag a task onto another one and it nests underneath, within the three-level limit.
To promote, use Move out of parent in the three-dot menu. It lifts the task exactly one level, to its grandparent, rather than throwing it to the top. A sub-subtask becomes a subtask; a subtask becomes a top-level task. If you want it all the way out, do it twice.
This one is a remap, not a move, and it is worth reading before you confirm. The app tells you what did not follow, but knowing beforehand saves the surprise.
- The project is cleared. Projects do not cross workspaces, so the task arrives unassigned and you re-file it in the target.
- The phase is cleared, for the same reason.
- Tags are recreated by name in the target workspace, so a task tagged *urgent* arrives tagged *urgent* even if that workspace had no such tag before.
- Subtasks come with it, and the task detaches from any parent left behind.
- Dependencies are pruned where only one end made the trip. An edge with both ends inside the moved subtree survives; one pointing at a task left behind cannot, because it would span two workspaces and mean nothing.
Watch out
There is no undo for this one. It rewrites project, phase, tags and dependency edges in a single pass, and putting all of that back is not a single action. Read the summary before you confirm.
That is a due date rather than a move, and the quickest route is Horizon: drag a card to another column and its due date follows the drop.
For a pile of them at once, select and use Set due on the bulk bar, or let Overdue Honesty propose a new date for everything overdue in one pass.
Similar readings
Everything below is in the Happiness Center.
Multi-select and bulk actions
Select any set of tasks and complete, move, re-date, re-prioritize, delete, or copy them out as Markdown in one go.
Subtasks, three levels deep
A task can hold subtasks, and those can hold sub-subtasks. Three levels total, and a parent will not close while a child is still open.
The task drawer
Open any task to get its description, subtasks, dependencies, tags, assignee, comments and dates in one panel, without losing your place in the list.
Dependencies
Mark a task as blocked by another. Blocked cards carry a padlock in Horizon, and the padlock tells you exactly what is in the way.
Workspaces
A workspace holds projects, tasks, members and a shared AI budget. It is the unit of collaboration. Billing is not: one subscription covers every workspace you own.
Phases
An admin-defined set of stages for the whole workspace, capped at twenty. They become the tab row on every project page.